To begin processing minor subdivision request, the following items must be submitted to the CPC staff. The staff will not accept or process incomplete applications. The applicant shall submit the following items as a formal request for subdivision approval:
1. LETTER OF REQUEST The application must be signed by all property owner(s) listed on the title of the existing lots of record. If the property is owned by a corporation, a resolution authorizing the subdivision or authorizing an individual to request such approval shall be submitted. If the property is owned by a partnership, a copy of the Article of Partnership shall be submitted, indicating who is authorized to make such a request on the behalf of the partnership. Appropriate documentation is also required for successions.
2. TEN (10) COPIES OF THE FINAL SUBDIVISION PLAN FOR MINOR SUBDIVISION PROPOSALS (the creation of a maximum of five (5) lots). This plan is an actual survey prepared specifically for the purpose of resubdivision by a land surveyor registered in the State of Louisiana bearing his or her official stamp. The scale shall not be more than 1 inch equals 100 feet and a sheet size no larger than 24 inches by 30 inches. The plan should show:
a) a current date (within 60 days prior to the date of submission),
b) existing and proposed property lines,
c) existing and proposed lot dimensions (including lot area),
d) existing and proposed lot designations,
e) square number or tract identification,
f) the municipal district (and address if applicable),
g) bounding streets, servitude, easements, existing improvements, existing sewer and water lines, house connections, and complete details of any encroachments onto the public right-of-way. This includes but not limited to trees, steps, porches, overhangs, roofs, buildings, fences etc.
h) in rural areas such as Lake Catherine, Lower Coast Algiers, some of the remote heavy industrial areas, and other large parcels (greater than 2 acres), final plats should include at least four (4) control points evenly distributed across the property or located at survey property corners. Control points shall be defined as a known geographic location (X,Y coordinates) obtained in the field using either GPS or other location-determining equipment with sub-meter precision. The coordinate system utilized should be State Plane Louisiana South North Datum 1983 (NAD83) with U.S. survey feet as the unit of measure.
3. FEES FOR PROCESSING SUBDIVISION APPLICATION: Please see fee schedule
4. The planner receiving the application shall review the application and survey and determine the zoning, indicating same on application as well as the Zoning Base Map and initial the application.
PROCESSING THE SUBDIVISION REQUEST: Upon determination that an application is complete, the Commission staff shall review the plan for compliance with the Subdivision Regulations and Comprehensive Zoning Ordinance. The application shall then be assigned a docket number.
Copies of the plan will be mailed to various City/State/Federal agencies for review for comments with respect to compliance with each department’s regulations. Revisions to the submitted Plan may be required for further review and final approval. Reviewing agencies include: Sewerage and Water Board, Departments of Public Works, Entergy, State Office of Hospitals, Safety and Permits, Real Estate and Records, Historic District Landmarks Commission, Vieux Carre Commission, Corps of Engineers and Department of Natural Resources when wetlands may be involved.
PLANNING COMMISSION MEETINGS: Most minor subdivisions can be approved administratively by the City Planning Commission staff. Occasionally, a minor subdivision request will require review and approval of the City Planning Commission. The City Planning Commission meets every 2nd and 4th Tuesday of each month.
APPEALS: The decision of the City Planning Commission to approve, approve with conditions, or deny the Tentative or Final Subdivision Plan may be appealed to the City Council within 30 days following the decision. Appeals shall be made by filing a Notice of Appeal with the Clerk of Council, with a copy to the Planning Commission and shall state specifically how the City Planning Commission failed to properly evaluate the proposed subdivision plan (see attached fee form for cost of appeal).
NOTE: PRIOR TO FINAL OR CERTIFIED APPROVAL the applicant shall obtain and submit the following items to the staff to complete the applicant’s file
A reproducible copy (on tracing, film, or sepia) and two (2) prints of the Final Plan to which approval may be signed. A digital copy of the survey (CD) shall be provided by the applicant’s surveyor and shall be submitted as part of the final approval process.
Mortgage Certificate, available from the Office of Mortgages, Amoco Building 1340 Poydras Street, 4th Floor, bearing a date within sixty (60) days of the date of Tentative Approval or of the date of notification by the staff of Certified Approval. In order to apply for a mortgage certificate it will be necessary to provide that office with a copy of the survey as well as a legal description of the property to be subdivided. If a legal description is not immediately available one can be obtained at the Office of Conveyances, 1340 Poydras St. Amoco Building, Ste. 410. Note: If the applicant does not meet all of the criteria, conditions, and provisos required for final approval within the sixty (60) days after notification of tentative or certified approval and has already submitted a mortgage certificate, that certificate will be considered void, and an updated mortgage certificate shall be required before final approval. Note: Any mortgages on the existing lots shall require a consent letter from the mortgage holder. Liens and judgments should be cleared or written consent from the holder obtained and provided to City Planning.
A City Tax Statement (for each existing lot) can be downloaded here. All city taxes, charges assessed must be paid up to date prior to final approval.
Once all of these conditions and provisos have been met, final or administrative approval may be granted. The applicant will be notified that the subdivision has been approved and is ready for recordation. See process for recording a subdivision attached.