Policies, Procedures, Forms and Templates

Procurement Procedures

The procedures which the Bureau of Purchasing ("Purchasing") follows for all federal and non-federal procurements.

• Bureau of Purchasing Federal Grant Procurement Procedures

Procurement Policies

The policies which the Bureau of Purchasing ("Purchasing") follows for all federlly-funded projects and purchases.

• CNO Federal Grant Procurement Policies
• Procurement Checklist for HUD Grantees

Procurement-Related Forms

These are the most common forms for both vendors and City departments and agencies.

• Disadvantaged Business Enterprise (DBE)
  Visit the Office of Supplier Diversity for all DBE information.
• Tax Clearance Form
  Form to receive clearance from delinquencies on City taxes
• Affidavit of Compliance With Hiring Requirements
  Form in which a respondent may attest to their compliance with the City of New Orleans' hiring requirements in connection with proposed work to be performed for the City.
• Identification of Subcontractors
  Form to identify the persons the respondent expects to perform work as a subcontractor in connection with the respondent's proposed work to be performed for the City.
• Sample Professional Services Agreement
  A sample of a professional services agreement which is substantially similar to the contract the selected respondents shall expect to execute in connection with the award of an Request for Proposals (RFP).
• Bid Procurement Authorization Form - Materials and Supplies
  Form authorizing procurement - NEW
• Bid Procurement Authorization Form - Non-Professional Services
  Form authorizing procurement - NEW
• Bid Procurement Authorization Form - Public Works
  Form authorizing procurement - NEW
• Request for Professional Services Solicitation Form Sample - New
  Form authorizing solicitation for RFP/RFQ - NEW
• RFP Template Sample - NEW
• RFQ Template Sample - NEW
• Invitation to Bid Materials and Services Template
• Invitation to Bid Public Works and Capital Projects Template
• ITQ Intake Form – Movables
  Form for Invitation to Quote process for Movables
• ITQ Intake Form – Non-Professional Services
  Form for Invitation to Quote process for Non-Professional Services
• Vendor Performance Evaluation Form
  Form used to report vendor performance - NEW
• Independent Cost Estimate Form (ICE)
• Cost Reasonableness Analysis Template

Executive Orders

These are directives issued from the Office of the Mayor establishing policies and procedures for the Executive Branch. The following Executive Orders pertain to the Procurement Office:

• LC 18-01
  Creates the Procurement Office and the Chief Procurement Officer position.
• LC 20-01
  Provides guidelines and procedures to govern the procurement of professional services, i.e., RFPs & RFQs.

CAO Policy Memorandums

These memorandums are issued by the Chief Administrative Officer and are the governing principles and plans which establish the general parameter for the Procurement Office to carry out its responsibilities.

• PM 8(R) Professional Services Contracts
• PM 24(R) Services and Movable Property Procurement and Purchases
• PM 42(R) and PM 42(R) Attachment Emergency Bids
• PM 113(R) Procurement of Public Works and Construction
• PM 119 (R) Emergency Procurement Policy
• PM 122 (R) CEA, Contract, and Grant Routing Policy
• PM 130 Procurement Protest Policy

View all CAO Policy Memorandums